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Vendor / Exhibitor Registration Sheet
Vendor Booths are $100 for the weekend (May 8-9th) ONLY electricity and a potable water source will be provided. Vendors / Exhibitors are required to provide their own URL approved extension cords. As a reminder, please do not overload outlets with multiple plug-ins. Utilize separate extension cords for each major appliance. Vendors / exhibitors must supply their own tents, tables, chairs, advertising signage, and other amenities for the booth area. Forty (40) 10x10 outdoor booths are available. Booths are located inside the airport fence on a gravel parking apron. You may wish to set-up on the afternoon of May7th to beat the congestion or to get an early start on May 8th. Remember you will need to contact the vendor rep to make sure you are in your correct spot and not encroaching on another vendor. If either is the case, you will be asked to move, which is not fun to do once set-up. Click here for the Booth Layout.
Water: Vendors / Exhibitors are required to bring their own containers for hauling and keeping water if necessary.
Food Vendors: All food vendors must be self-contained, and must have a cover over all food preparation and storage areas. Each food vendor will be responsible for obtaining a Permit from the Alaska Department of Environmental Conservation BEFORE APRIL 15, 2010 . Permits can be obtained by contacting Jamie Hulbert in Valdez, Alaska and/or by visiting the Valdez office at the Courthouse located at 213 Meals Ave. room 17. There will be State Representatives doing on-site checks, so have your permit handy.
jamie.hulbert@alaska.gov
Phone: 907-835-8012
Fax: 907-835-2429
Access: Vehicle access can be provided as necessary for loading and unloading during set-up and take-down. All vehicle access inside the fenced airport ramp area must stay clear of the runway and take only as much time in the area as needed. Please check-in with the registration desk for more information and/or arrangements.
Security: Booth space is being provided within the secure airport fenced ramp area and Airport Terminal. However, no security is provided for vendors / exhibitors. Any booth or materials left unattended are done so at the risk of the vendor / exhibitor. The Valdez Fly-In Association is not responsible for lost or stolen property.
Set-Up Time: Vendors with enclosed trailers are welcome to set-up Friday, May 7th, 2010 from 12:00-5:00PM. All vendors are welcome to set-up Saturday, May 8, 2010 from 7:00AM—10:00AM. Please check in with registration desk prior to beginning set-up. This year's show starts at 9:00 AM. This is 3 Hours Earlier than usual.
Take Down Time: Sunday, May 9, 2010 from 5:00PM—9:00PM.
Trash: Vendors / Exhibitors are required to supply their own trash cans for private use. The Fly-In will provide public trash cans around the event staging area for the use of the public. Large dumpsters will be available on-site for evening trash collection.
Contact Information:
Melissa Drew, Vendor / Exhibitor Coordinator
Valdez May Day Fly-In
P. O. Box 2825
Valdez, Alaska 99686
Phone: (907)834-2121
Fax: (907) 835-5096
Email: flyin@valdezalaska.org
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